Audio Visual

Ascertain the audio-visual requirements for each segment of the conference (presentations, reception, breakouts etc.)

Contact speakers to find out about any special needs or requirements. Contact the venue to establish whether or not audio-visual requirements can be provided for in-house by the venue. Ask whether or not it is possible to outsource audio-visual. Contact audio-visual company to get a quote for outsourcing your audio-visual requirements. Sign a contract with audio-visual company. Arrange for an audio-visual technician to be onsite for troubleshooting. Assign a conference worker to verify that audio-visual is functioning properly before each session. Establish security measures for audio-visual equipment